ScoutRail helps businesses research prospects, routes to customers and public tenders. This notice explains what we hold and why, in line with South Africa's POPIA.
When you create an account we store your email address and either a hashed password (never the plain password) or, if you use Sign in with Google, the verified email Google returns. When you use the tool we store the business profiles you add (names, keywords, capabilities, regions) so we can run your radar.
If you add a personal profile, we store the name, mobile number and profile links you provide. We also store your saved research and drafts so you can return to them. These account details are not published as public research.
If you create invoices, we store the business and bank details you enter, invoice contents and payment status you report. Anyone with an invoice link can view the details you chose to publish, including bank instructions and the buyer's business name. Deleting an invoice removes its public details but retains its record. ScoutRail does not process or verify the bank transfer.
Our public research covers businesses and may show a person’s name, role and LinkedIn link published by the business. We link to the source and show when we checked it. Photos appear only with a sourced reuse licence. These details do not verify identity or permission to contact someone. Private member profiles and contact lists are kept separate from public research. We do not sell your data.
To run your account, research opportunities and understand where people have trouble using ScoutRail. We record first-party visit, search and signup steps with a random browser-session identifier and campaign tags. These measurement events do not contain search text or passwords. They are retained for up to 90 days. We link account activity to your account when you sign in. Browser measurement respects Do Not Track and Global Privacy Control signals.
You can ask us to delete your account and its data at any time by emailing hello@scoutrail.io.
If you sign in with Google, we receive your email address from Google to identify your account. We do not access anything else in your Google account.
Questions: hello@scoutrail.io. Last updated 2026-11-12.